Submission Guidelines for Senior Projects Spring 2011

Instructions for Students of the L&L, SMC & SST Divisions
Instructions for Division of the ARTS Students
Copyright, Plagiarism, Citations
Benefits and Considerations for Posting Senior Projects and Other Scholarship in Bard Digital Commons
Delayed or Restricted Access

If you have questions about submitting your digital senior project, please contact Kate Laing in the Stevenson Library at digitalcommons@bard.edu or x7409.

Instructions for Students of the L&L, SMC and SST Divisions:

1. Go to http://digitalcommons.bard.edu/senproj_s2011 • On the lower right corner of the page, under AUTHOR CORNER, click Submit Research.

Under Create new account, click Sign up, and fill out the account form. Enter all required information (*) plus enter Bard College as your Institutional Affiliation. Use your preferred email address and create your own password. When you are done, click Sign up.
• Go to your e-mail account and open the email with the Subject Bard Digital Commons: Account Confirmation. Click the link in this email to confirm your account. You will be returned to the Digital Commons Senior Projects Agreement Page. Make sure you have the items necessary to continue. After reading the page, scroll down and click the checkbox under Student Agreement. Click Continue.
• You can now begin to submit your project.

3. Complete, as thoroughly as possible, the following required sections:
• Title: Use the full title of your Project.
• Author: Your full name and Bard College as the Institution should be displayed.
• Date of Submission: (Spring 2011)
• Academic Program: In the Available box choose the academic program(s) for your Project. Double click on the program OR highlight it and click Select to move it to the Selected box.
• Advisor: Add the name of your project Advisor.
• Keywords: Enter three to six important keywords, usually singular nouns or short phrases, which describe the key concepts contained within your project. These will not appear on the posted project, but will be searchable. (example: Garden, al-Andalus, Islamic Spain, Colonialism, Poetry).
• Subject Categories: Pick one or two broad subject categories that best describe the topic of your Project and double click on it/them OR click Select to move it to the Selected box.
• Abstract: Type or copy/paste your abstract into the text box.
• Distribution Options: Indicate how accessible you'd like your digital senior project to be to the public. Please note Bard's policy: online access to most projects will be on-campus only. Some projects, after consultation with project advisors, will be proposed for wider accessibility.
• Student Agreement: Check the box if you agree to the terms.
• Creative Commons License: If you choose, you may assign your own level of copyright permission to your senior project. See http://creativecommons.org/about/licenses/ for more information.

4. Upload your project's main text document by checking Upload file from your computer. Click Browse, locate the file on your computer, and click Open to select it.
• If you need to submit supplemental materials, check the box under Additional Files. (This will happen after the next step.)
• Look over your entire form, and if you're satisfied with your selections, click the SUBMIT button at the bottom of the page.
• Upload Supplemental Content: Click Browse, locate the file on your computer, and click Open to select it. Wait a moment while the file is uploaded. Each file should appear in the box below with the filename shown. You may type a description in the text box next to the file.
• Do this for all your supplemental materials. When you are done, click Save. Then click Continue.

5. After submitting your materials, a confirmation screen will open that will allow you to review your submission and resubmit your materials, if necessary.
• If you are satisfied with your submitted project, then your task is complete. Thank you (and congratulations)!

You will receive a confirmation email verifying that your senior project was successfully submitted to Digital Commons/Berkeley Press. If you have questions about submitting your digital senior project, please contact Kate Laing in the Stevenson Library at digitalcommons@bard.edu or x7409.

Instructions for Division of the ARTS Students

1. Go to http://digitalcommons.bard.edu/senproj_s2011
• On the lower right corner of the page, under AUTHOR CORNER, click Submit Research.

2. Under Create new account, click Sign up, and fill out the account form. Enter all required information (*) plus enter Bard College as your Institutional Affiliation. Use your preferred email address and create your own password. When you are done, click Sign up.
• Go to your e-mail account and open the email with the Subject Bard Digital Commons: Account Confirmation. Click the link in this email to confirm your account. You will be returned to the Digital Commons Senior Projects Agreement Page. Make sure you have the items necessary to continue. After reading the page, scroll down and click the checkbox under Student Agreement. Click Continue.
• You can now begin to submit your project.

3. Complete, as thoroughly as possible, the following required sections:
• Title: Use the full title of your Project.
• Author: Your full name and Bard College as the Institution should be displayed.
• Date of Submission: (Spring 2011)
• Academic Program: In the Available box choose the academic program(s) for your Project. Double click on the program OR highlight it and click Select to move it to the Selected box.
• Advisor: Add the name of your project Advisor.
• Keywords: Enter three to six important keywords, usually singular nouns or short phrases, which describe the key concepts contained within your project. These will not appear on the posted project, but will be searchable. (example: Garden, al-Andalus, Islamic Spain, Colonialism, Poetry).
• < Subject Categories: Pick one or two broad subject categories that best describe the topic of your Project and double click on it/them OR click Select to move it to the Selected box.
• Artist Statement: Type or copy/paste your artist’s statement into the text box.
• Distribution Options: Indicate how accessible you'd like your digital senior project to be to the public. Please note Bard's policy: online access to most projects will be on-campus only. Some projects, after consultation with project advisors, will be proposed for wider accessibility.
• Student Agreement: Check the box if you agree to the terms.
• Creative Commons License: If you choose, you may assign your own level of copyright permission to your senior project. See http://creativecommons.org/about/licenses/ for more information.

4. Upload a copy of your artist's statement by checking Upload file from your computer. Click Browse, locate the file on your computer, and click Open to select it.

5. If your project consists of images, video and/or audio, check the box under Additional Files. (This will happen after the next step.)
• Look over your entire form, and if you're satisfied with your selections, click the Submit button at the bottom of the page.
• Upload Supplemental Content: Click Browse, locate the file on your computer, and click Open to select it. Wait a moment while the file is uploaded. Each file should appear in the box below with the filename shown.
• Please add relevant information about each file in the Description text box(es). This could include: title, dimensions, format, duration, artwork or performance dates and any other relevant descriptive or technical details.
• Do this for all your supplemental materials. When you are done, click Save. Then click Continue.

6. After submitting your materials, a confirmation screen will open that will allow you to review your submission and resubmit your materials, if necessary.
•If you are satisfied with your submitted project, then your task is complete. Thank you (and congratulations)!

You will receive a confirmation email verifying that your senior project was successfully submitted to Digital Commons/Berkeley Press. If you have questions about submitting your digital senior project, please contact Kate Laing in the Stevenson Library at digitalcommons@bard.edu or x7409.

Copyright protects you, the author, as well as other authors cited by you. Following these guidelines will help you avoid copyright infringement and/or the unintentional act of plagiarism. Keep in mind that simple keyword searches in Google can reveal improperly cited or plagiarized content. Read Bard’s plagiarism policy here:

http://inside.bard.edu/academicresources/students/plagiarism.shtml

As always, pay particular attention to proper citation procedures. For assistance in writing citations, please see the comprehensive list of resources for writers at:

http://inside.bard.edu/academicresources/students/resourceswriters.shtml

It is in your best interest to become familiar with practices of proper citation in order to avoid charges of plagiarism or copyright infringement. In general, please follow these simple guidelines:
• Quotations – when quoting from books, articles, web sites, or other publications give a complete citation that will allow the reader to locate your original source.
• Tables, data, sources of statistics, diagrams – give a complete citation that will allow the reader to locate your original source.
• Translations - If your work includes translation of material written in another language where you have done the translation you must have the copyright holder’s permission to upload the document to DigitalCommons unless the original work is in the public domain.
• Web sites – Most web sites include copyright information. Please review the site carefully; just because something is freely available via the web does not mean it can be used without permission.
• Images (photos, artwork, sculptures, graphics, paintings, etc.) - Images may be included in your printed Senior Project, but for the online version, you must comply with one of the following or your Project will not be published to Bard Digital Commons:
a. if images are not original (made by you) or in the public domain, you must include permission from the copyright owner. If you cannot clear the permissions for a given image, you should include the image caption, but not the image itself. Note: Just because an image is available via Google or Yahoo does not mean it is in the public domain.
b. if images are from ARTstor, you must delete the image and only include the URL (this allows readers on campus to access the image)

• If you need assistance in obtaining copyright permissions, please see:
http://www.utsystem.edu/OGC/IntellectualPro perty/permissn.htm

Benefits and Considerations for Posting Senior Projects and Other Scholarship in Bard Digital Commons

Benefits of Open Access:

Easy access, any time and any place -- no longer limited to the open hours of Stevenson Library.

Visibility
• Increases the visibility of student work potentially leading to improved job prospects or graduate school placement for students and more effective recruitment for Bard.
• Allows academic departments and programs to showcase student work.
• Promotes research on a variety of pedagogical issues related to the Senior Project process.
• Effective method of sharing original work across and beyond Bard.

Preservation
Reduce wear and tear of copying on frequently requested Projects.

Delayed or Restricted Access:

Access restricted to on-campus only.
• Future Publication-- Will the Project or work be accepted for publication later if it is posted first in Bard Digital Commons?
• If a Project is substantially revised after submission to Bard Digital Commons, this may not be the case.
• Consult the policies of potential publishers. Some allow posting pre-prints while others do not. The American Chemical Society explicitly prohibits posting in a repository or on the web prior to publication in one of their journals; biology can be restrictive; physics, less so. Policies are posted on publisher web sites. SHERPA/RoMEO provides summaries of publisher permissions for many academic journals.
• Students producing original creative work, such as music, art, plays, video, short stories or novellas, or doing scientific research should carefully consider controlled access options. Consult with your faculty advisor.

Privacy
• When conducting research that include private information about individuals, including images, authors should carefully consider controlled access options.

Copyright
• Authors/creators retain copyright to their work.
• Authors and artists can use traditional copyright or license their work using Creative Commons licensing: http://creativecommons.org/about/licenses/
• Increasingly, publishers permit authors to retain copyright to their work and to store digital copies of articles on institutional web sites.